Quick Jobs

· We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for Senior Management.

· In this role you will be responsible for scheduling meetings taking notes and handling correspondence on behalf of managers.

· You may also be required to make travel arrangements and assist with other duties when required.

Responsibilities:

· Reporting to Senior Management and performing secretarial and administrative duties.

· Typing formatting and editing reports documents and presentations.

· Entering data maintaining databases and keeping records.

· Liaising with internal departments answering calls and making travel arrangements.

· Managing internal and external correspondence on behalf of senior management.

· Scheduling appointments maintaining an events calendar and sending reminders.

· Copying scanning and faxing documents as well as taking notes.

· Preparing facilities for scheduled events and arranging refreshments if required.

· Ordering office supplies and replacements as well as managing mail and courier services.

· Observing best business practices and etiquette.

Requirements:

· Discretion and trustworthiness: you will often be party of confidential information.

· 1-2 years of experience as a personal assistant would be advantageous.

· Extensive experience in creating documents and spreadsheets using office software such as MS Word Excel and PowerPoint.

· Advanced typing note-taking recordkeeping and organizational skills.

· Ability to manage internal and external correspondence.

· Working knowledge of printers copiers scanners and fax machines.

· Proficiency in appointment scheduling software such as MS Outlook as well as call forwarding.

· Excellent written and verbal communication skills.

· The ability to be proactive and take the initiative.

Provide full administrative and secretarial support at a senior level to the Director to ensure the

smooth management of her day to day affairs and most effective use of her time. Handle

sensitive and complex issues in a professional and objective manner. Take initiative as

appropriate especially in the Director’s absence.

Main responsibilities

 Manage Director’s electronic diary assessing priority of appointments and reallocation

as necessary.

 Manage Director’s travel arrangements (including visas/accommodation).

 Process Director’s correspondence ensuring that incoming correspondence is dealt

with by the Director/or on behalf of the Director or other staff as appropriate.

 Maintain Director’s office systems including data management and filing.

 Maintain records of Director’s contacts.

 Screen calls enquiries and requests and deal with them when appropriate.

 Assist Director in researching and following up with action on matters which fall within

the Director’s responsibility – chasing responses triggering follow-up action.

 Produce documents briefing papers reports and presentations for the Director.

 Organise meetings and ensure that Director is well prepared for those meetings

preparing agendas pre-meeting briefings and meeting papers.

 Manage arrangements for Trustees’ and Sub-Committee meetings including

production/distribution of agenda and papers.

 Assist/support Director Development Manager & Communications Manager in

arranging funding partner and other events.

 Meet and greet visitors at all levels of seniority.

 Supervise all Trust incoming/outgoing mail.

 Any other duties as may reasonably be required by the Director.

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External relationships

 Director’s contacts.

 Trustees.

 Trust funding partners.

 Central University personnel.

 College and Departmental officers and staff.

 Conference facility catering and accommodation personnel.

Person specification

 Educated to degree level or equivalent.

 Experienced Personal Assistant at senior management level.

 Experience of electronic diary management.

 Experience of working in a Higher Education Environment.

 Exceptional interpersonal and communication skills to enable professional interaction

with a wide range of contacts both internal and external to the University.

 Ability to organise and plan own work.

 Excellent attention to detail with the ability to maintain a high level of accuracy.

 A flexible pro-active approach to work including the ability to prioritise and re-prioritise.

 Ability to work on own initiative.

 Ability to deal with sensitive information with discretion and to maintain confidentiality.

 Excellent IT skills including a working knowledge of presentation software packages

preferably Microsoft Office Word Excel and PowerPoint.

Job Type: Full-time

Salary: ₹8000.00 per month

Jadwal:

• Day shift

Tunjangan:

• Cell phone reimbursement

Education:

• Bachelor’s (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)